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Administrative Specialist - Hyderabad

The Alien Technology Transfer Group leads top-class innovators to success by converting visionary ideas into tangible realities. We do that by supporting companies with concrete growth ambitions by funding their product development through our Innovation Consulting Line; by designing, funding, and launching innovative companies through the timely transformation of high-potential concepts into profitable ventures with the support of our Venture Studio; and by delivering unparalleled talent hunting solutions for businesses of all sizes, startups, and SMEs, particularly through our Talent Hunting Line.


We are looking for a highly organized, proactive, and experienced Administrative Assistant to support our Administrative Business Unit. Ideally, you will be degree-educated, a self-starter, and thrive working under pressure. 

Location & Work Modality: the successful candidate will have to work 5 days a week in our Hyderabad office from Monday to Friday with NO work-from-home allowed.


DUTIES AND RESPONSIBILITIES


  • Proactively schedule and coordinate meetings involving senior-level internal and/or external participants and tracking attendance;

  • Inbox and calendar management: prioritizing emails and using initiative and responsibility to respond on the manager's behalf;

  • Gathering/preparation of briefing packs in advance of meetings;

  • Preparation of periodic reports;

  • Management of payments to suppliers and employees;

  • Bank account management tasks include interacting with bank managers with confidentiality and discretion, managing and operating a corporate bank account, wiring payments to foreign countries, payment cancellations etc.;

  • Ensuring compliance of transactions with accounting principles;

  • Understanding of invoices and contract terms.


JOB REQUIREMENTS


  • Bachelor’s Degree;

  • Fluency in English is a must;

  • Minimum of 3 years of experience as an Administrative Assistant with accounting experience;

  • Solid experience with Microsoft Excel;

  • Knowledge of Indian taxation and payroll components is a strong plus.


Please note: Due to the high volume of candidates we are unfortunately unable to provide individual feedback regarding the outcome of every application.

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