Executive Assistant - IC - Rome
--Alien Technology Transfer Ltd--
We are looking for a highly organized, proactive, and experienced Executive Assistant to support our CFO. Ideally, you will be degree educated, be a self-starter, and thrive working under pressure. Previous experience in a similar role is essential involving a blend of corporate and personal support to the Board of Directors.
DUTIES AND RESPONSIBILITIES
Proactively schedule and coordinate meetings whilst anticipating changing requirements;
Inbox and calendar management: prioritizing emails and using initiative and responsibility to respond on the manager's behalf;
Experience in coordinating international and complex logistic schedules;
Available to travel worldwide;
Schedule and coordinate large and/or complex meetings involving senior-level internal and/or external participants and tracking attendance;
Gathering/preparation of briefing packs in advance of meetings;
Taking meeting minutes;
Personal tasks as required to keep CFO on schedule;
Monitor costs and expenses to assist in budget preparation;
Supporting the CFO in strategic planning activities;
Prepare periodic reports;
Management of payments to suppliers and employees;
Ensuring compliance of transactions with accounting principles.
Fluency in English;
Confident self-starter who can work under pressure, using their own initiative and with the drive to work to aggressive deadlines and to see tasks through to completion;
Friendly, switched on, super organised, and accountable being able to think ahead and through problems;
Professional in their manner, maintaining diplomacy and confidentiality in communicating highly sensitive and highly contentious information with people of all levels within the company and elsewhere;
Ability to work effectively at all levels of an organization and build strong relationships with team members, managers, and senior executives in multiple locations;
Advanced level IT skills (Word, PowerPoint, Excel, Gmail, Google Calendar, Google Drive, PowerPoint) and fluent in both Windows and Apple operating systems;
Be readily available to support individual schedules as required including managing of inbox, complex diaries and travel arrangements globally.
Please note: Due to the high volume of candidates we are unfortunately not able to provide individual feedback regarding the outcome of every single application.