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Executive Assistant - Rome

We are looking for a highly organized, proactive, and experienced Executive Assistant to support our CFO. Ideally, you will be degree educated, be a self-starter, and thrive working under pressure. Previous experience in a similar role is essential involving a blend of corporate and personal support to the Board of Directors.


DUTIES AND RESPONSIBILITIES

  • Proactively schedule and coordinate meetings whilst anticipating changing requirements;

  • Inbox and calendar management: prioritizing emails and using initiative and responsibility to respond on the manager's behalf;

  • Experience in coordinating international and complex logistic schedules; 

  • Available to travel worldwide;

  • Schedule and coordinate large and/or complex meetings involving senior-level internal and/or external participants and tracking attendance;

  • Gathering/preparation of briefing packs in advance of meetings; 

  • Taking meeting minutes;

  • Personal tasks as required to keep CFO on schedule;

  • Monitor costs and expenses to assist in budget preparation;

  • Supporting the CFO in strategic planning activities;

  • Prepare periodic reports;

  • Management of payments to suppliers and employees;

  • Ensuring compliance of transactions with accounting principles.


JOB REQUIREMENTS

  • Fluency in English;

  • Confident self-starter who can work under pressure, using their own initiative and with the drive to work to aggressive deadlines and to see tasks through to completion;

  • Friendly, switched on, super organised, and accountable being able to think ahead and through problems;

  • Professional in their manner, maintaining diplomacy and confidentiality in communicating highly sensitive and highly contentious information with people of all levels within the company and elsewhere;

  • Ability to work effectively at all levels of an organization and build strong relationships with team members, managers, and senior executives in multiple locations;

  • Advanced level IT skills (Word, PowerPoint, Excel, Gmail, Google Calendar, Google Drive, PowerPoint) and fluent in both Windows and Apple operating systems;

  • Be readily available to support individual schedules as required including managing of inbox, complex diaries and travel arrangements globally.


Please note: Due to the high volume of candidates we are unfortunately not able to provide individual feedback regarding the outcome of every single application.

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