Junior Administrative Assistant - Rome

--Alien Technology Transfer Ltd--

If you are looking for a dynamic international environment, working on high-impact projects, you should join us. We are looking for a Junior Administrative Assistant to join our team!

To join the team you have to possess a genuine interest in technology and business, be highly analytical, articulate, and have a fluent level of English. You must be a team player, well organized, and also keen to take on responsibility. Key qualities include being highly self-motivated and having a high degree of stamina to work within an ambitious and goal-driven environment.

As a Junior Administrative Assistant, you will contribute to the daily support operations of our company and follow the plan of the most efficient administrative procedures.

We are looking for a person who is efficient and comfortable as a member of a team. The ability to multi-task is essential in this position. The ideal candidate for this job is resourceful, a good problem solver, and organized. Ensuring consistent and timely completion of the workload is the key to success in this position.


  • Handling administrative paperwork, respecting deadlines
  • Drafting and compiling documents
  • Data entry
  • Filing of paper and/or electronic documentation
  • Scheduling meetings and appointments, agenda management
  • Incorporation of new companies
  • Notarization, authentication, and apostille of documents
  • Documents archiving
  • Appointment of New Directors
  • Procurement, Equipment, shipment, and logistics
  • Missions booking
  • Office issues management


  • Preferably 1 year of experience within an Administration Department
  • Bachelor's degree required
  • Must be fluent in English
  • Proficiency in MS Office with high knowledge of Microsoft Word, PowerPoint, and Excel
  • Ability to analyze and review operational practices to improve efficiency
  • Attentive to detail and comfortable working in a fast-paced environment
  • Exceptional communication skills
  • Superior organizational skills and dedication to completing projects in a timely manner
  • Precision, tidiness, and attention to detail
  • Ability to manage priorities and meet deadlines
  • Operational flexibility and problem-solving
  • Patience and reliability

Please note: Due to the high volume of candidates we are unfortunately not able to provide individual feedback regarding the outcome of every single application.